In case a shareholder has more than one folio in the same name or with identical names in the same order of joint holders, a request for consolidation of the folios into a single folio should be sent to the Share Transfer Agent.
Desirous shareholders should provide:
A request to split / consolidate share certificates should be sent to the Share Transfer Agent.
Shareholders who wish to obtain consolidated share certificates of denominations of their choice should provide:
A request for a change in the name of individual shareholders should be sent to the Share Transfer Agent
For such changes the shareholder should provide:
Request for change in address/ bank mandate details should be sent to the Share Transfer Agent in the prescribed format duly signed by sole holder/ first holder/ all joint holders.
On expiry of the validity period of the dividend warrants, the request for re-validation of such warrants should be sent to the Share Transfer Agent
For re-validation of dividend warrants the shareholder should provide the un-encashed warrants.
Dividend warrants are dispatched within thirty days of the dividend being approved at the Annual General Meeting (AGM) by the shareholders or is declared by the Board of Directors, as the case may be.
In case of loss / theft of dividend warrants, request for issuance of duplicate dividend warrants should be sent to the Share Transfer Agent:
Duplicate warrants will be issued after reconciling the bank statement i.e., after 120 days from the date of issue of warrants, if it is found that the said warrants have not been encashed.
To ensure safe and speedy delivery of the dividend warrants, shareholders should send their bank account details in the prescribed format to the Share Transfer Agent to enable its printing on the dividend warrant.
For issue of duplicate share certificate against lost share certificate following papers are required to be submitted:
In order to dematerialise physical securities one has to fill in a DRF (Demat Request Form) which is available with the DP and submit the same along with physical certificates that are to be dematerialised. Separate DRF has to be filled for each ISIN.
Can electronic holdings be converted back into physical certificates?
The process is called rematerialisation. If one wishes to get back his securities in the physical form he has to fill in the RRF (Remat Request Form) and request his DP for rematerialisation of the balances in his securities account.